Attendance Management System in Delhi — Automated Attendance Tracking for Schools

CBSE's 75% rule is calculated differently across levels

For CBSE-affiliated schools in Delhi, attendance determines exam eligibility at the board level. The 75% attendance requirement applies to Classes IX–XII, calculated across the academic session. A student who falls below 75% can be detained from appearing in the board examinations unless a condonation of up to 10% is granted for medical or exceptional circumstances, subject to the principal's discretion and documentary support. The calculation uses working days, not calendar days, so unexpected school closures — declared by the district administration or the Lieutenant Governor — affect the denominator.

Campus 24x7 tracks every day-type distinctly: regular school day, declared holiday, government-ordered closure, and exam duty absence. The 75% eligibility report is generated from live session data, not from a monthly total, so a student's eligibility status is accurate on any given day rather than only at term end when it is too late to intervene. Shortage alerts go to the class teacher and the parent as soon as a student crosses below 80% — the early-warning threshold that allows attendance recovery before the 75% floor is breached.

DoE inspection asks for period-wise records, not daily totals

The Directorate of Education in Delhi conducts inspection visits to government-aided and recognised private schools. These inspections routinely ask for class registers and may require period-wise attendance records to verify that subjects listed in the timetable are actually being taught. A school that maintains only a daily total cannot produce period-wise records on demand without reconstructing them from teacher diaries, which is both unreliable and time-consuming.

Campus 24x7 records attendance per period and per subject by default, not as an add-on. Every session has a teacher, a subject, a time slot, and a roster attached to it. When an inspector asks which sections were taught Mathematics in the first week of September, the data exists as captured — it does not have to be assembled. For aided schools whose grant eligibility depends on verified attendance, the same data supports the headcount return submitted to the DoE without a separate count.

Sudden school closures are common in Delhi

Delhi's administration declares school closures with regularity — for air quality alerts under the Graded Response Action Plan, for extreme cold weather under the LG's winter advisory, for civic events or election polling duties, and for heat wave conditions under IMD advisories. These closures often arrive the night before or early in the morning and affect all recognised schools regardless of board affiliation.

Each closure type must be recorded correctly because the consequence of treating a government-declared closure as a regular absent day is that every student's attendance percentage for the session is understated, the 75% eligibility calculation overstates the denominator, and the shortage alerts that go to parents trigger for students who have done nothing wrong. Campus 24x7 allows a school administrator to mark a closure across the whole school or specific sections in one action, which removes the day from the working-day count rather than creating absence records.

Parent SMS and WhatsApp delivery in Hindi matters

Delhi's parent population speaks Hindi as a primary language across a large share of state-board and aided CBSE schools, particularly in west Delhi, north Delhi, and trans-Yamuna areas. An absence alert in English reaches the parent's phone but may not be read until someone helps translate it. Campus 24x7 sends attendance notifications in both Hindi and English, and the parent app displays in either language depending on the device language setting. The practical result is faster parental acknowledgement of absences and fewer cases where a student is absent without the parent knowing until the weekly report.

Paper attendance registers that are easy to lose

For Delhi, this quietly drains staff hours every week and erodes the parent experience.

Manual phone calls to parents for every absence

Left unfixed, this is exactly where data goes missing and trust with families breaks down.

No automation for monthly attendance reports

At the scale Delhi operates, manual handling here turns small errors into month-end firefighting.

Biometric data that never reaches student records

This is the gap administrators in Delhi most often ask Campus 24x7 to close first.