TRANSPORT MODULE

School Transport Management Software That Tracks Every Bus, Every Route, in Real Time

Live GPS bus tracking, automated route planning, parent SMS + WhatsApp alerts at every stop, driver & vehicle compliance, and bus-attendance in one cloud platform. Built for Indian CBSE, ICSE, and state-board schools.

Book Free DemoWhatsApp Us
School transport management dashboard with GPS tracking, parent alerts, and bus attendance

Why manual transport management breaks down

Coordinated transport is a daily trust exercise with parents — small gaps become loud problems by the first monsoon traffic jam.

Parents call the office every morning

Without live tracking, parents call the bus coordinator daily for ETAs, eating staff time.

Routes drift over years

Hand-drawn routes never get re-optimised; fuel and time bleed quietly.

Bus attendance is on paper

Drivers tick paper sheets that nobody reconciles with class attendance — kids slip through.

No record when accidents happen

Insurance and police want trip logs you can't produce.

Driver compliance is a folder

Licenses, PUCs, fitness certs sit in a steel cupboard — and expire silently.

Two parallel apps

Schools end up paying for an ERP and a separate bus app that never talk.

Everything in one transport module

One ledger for routes, riders, compliance, and parent experience — no duplicate student masters.

Live GPS Tracking

See every bus on a single map with 5-second refresh, geofences and stop-arrival pings.

Smart Route Planning

Optimise pickup order, balance load across buses, simulate before you switch.

Parent App + WhatsApp Alerts

Stop-arrival, board, alight, and exception alerts — auto-sent in the parent's preferred language.

Bus Attendance

RFID/QR or manual board-and-alight, synced to class attendance and parent app instantly.

Driver & Vehicle Management

License, PUC, fitness, insurance — track expiry, get 30-day alerts, store scans.

Fees + Transport Linkage

Transport fees auto-charged in the main fee module by route, distance, or slab.

Trip Logs & Replay

Replay any trip, view speed graph, generate compliance reports for STA / school board.

Multi-Branch & Multi-Vendor

Run owned + outsourced fleets from one dashboard with separate vendor logins.

Connected to the rest of Campus 24x7

Transport shares students, guardians, and fee rules with the rest of the stack — so you never reconcile bus rosters against a different ERP export again.

Fee Management →Attendance Management →Full School ERP →

Built for Indian boards

CBSE Schools

Dense urban pickup grids and 15–40 bus fleets — need STA-ready logs and predictable parent comms before board inspections.

ICSE & IB Schools

Higher parent expectations for app polish; multi-route afternoon clubs and staggered dismissals across 8–25 buses.

State Board Schools

Larger cohorts, mixed SMS/WhatsApp adoption, and 20–80+ vehicles — prioritise low-friction driver workflows and vernacular alerts.

Frequently Asked Questions

How does live GPS bus tracking work?+
Each bus runs a driver tablet or GPS device that streams location to Campus 24x7 every few seconds. Coordinators see all vehicles on one map with geofences around stops; parents get ETA updates based on live traffic in Indian cities. Historical speed and route data is stored for audits and incident review.
Can parents see the bus on their phone?+
Yes. The parent app shows the bus on a map during active trips, with stop arrivals, boarding, and alighting events. Alerts can also go out on WhatsApp or SMS for parents who prefer not to install an app — common across CBSE and state-board schools in tier-2 and tier-3 cities.
Is RFID hardware mandatory for bus attendance?+
No. Schools can start with manual board-and-alight confirmation in the driver app or QR scans on student ID cards. RFID is optional for higher throughput on large fleets. The important part is that bus attendance syncs to class attendance so gaps are visible the same day.
Does the transport module work without our existing ERP?+
You get the most value when transport, fees, and attendance share one database, but you can phase adoption. Many schools start with transport plus parent comms and add academics later. We map student and route masters via import so you are not blocked by a legacy system.
How do you handle outsourced/contractor buses?+
Vendor logins can be scoped to their own vehicles and drivers while your admin keeps a single network view. Trip sheets, delays, and compliance documents stay attached to the vendor profile for renewals and disputes — a frequent requirement when schools mix owned and hired fleets.
Is the data hosted in India? Is it DPDP-compliant?+
Production workloads for Indian schools are hosted in India region cloud with encryption in transit and at rest. We support role-based access, consent-aware parent messaging, and data processing agreements aligned with the Digital Personal Data Protection Act expectations for educational institutions.
Can transport fees be billed separately from tuition fees?+
Yes. Transport charges can follow route slabs, distance bands, or flat monthly fees and still post into the main fee ledger. Parents see a clear transport line item in the app while the accounts team reconciles one consolidated statement for CBSE or trust-board reporting.
What's the typical onboarding time?+
Most schools go live in two to four weeks: routes and stops digitised, vehicles and drivers onboarded, parent app credentials issued, and a pilot week on one shift. Larger multi-branch groups may parallelise by campus; we prioritise morning routes first to build parent trust quickly.

Run every bus from one screen.

20-minute demo. We'll plug in two of your real routes and show you live tracking, parent alerts, and a sample STA-ready report.

Book Free DemoTalk on WhatsApp